Q1030. How to translate foreign shareholder lists (Bor Or Jor 5 equivalents) for corporate compliance?

Answered by the NYC Visa & Translation certified translation team

The Bor Or Jor 5 is the Thai shareholder list filed with the DBD, and its foreign equivalent — a shareholder register extract, share register, or certificate of incumbency depending on the jurisdiction — is needed when a foreign shareholder structure must be evidenced in Thailand (company registration, BOI applications, bank account opening, land purchase by a company with foreign shareholders). The translation workflow: obtain a current extract from the home registry or the company's registered agent (most Thai offices require issuance within 3–6 months), legalise through the home-country chain (notary, foreign ministry, Royal Thai Embassy), translate into Thai, and certify at the MFA (200/quoted on request per stamp). Jurisdiction-specific cautions: common-law jurisdictions often do not file shareholder lists publicly — the evidence is a director-certified share register or a certificate of incumbency from the registered agent, and Thai offices vary in what they accept, so confirm before ordering; nominee structures in the home registry will be visible and may trigger questions under Thai nominee-shareholding rules; and where the shareholder is itself a foreign company, the chain extends upward — each corporate layer needs its own translated registration documents. For bank compliance (KYC), banks additionally require the ultimate beneficial owner identified, which may need a signed UBO declaration translated and certified. Confirm the receiving office's accepted document form before commissioning.