Q1127. Must foreign parent company major shareholder meeting minutes be translated and legalized?

Answered by the NYC Visa & Translation legalization desk

Whether foreign parent-company shareholder meeting minutes need translation and legalization depends on the Thai recipient and the transaction. Ask the receiving agency, bank, or registrar whether it needs complete minutes, a certified extract, or a separate shareholder resolution. Confirm whether Thai translation is mandatory and who may certify the original record or copy. Have an authorized corporate officer prepare the required version, then obtain notarization and any foreign authentication or Thai consular legalization specified for that jurisdiction. Check whether MFA processing in Thailand is also required. A common pitfall is legalizing full minutes when the recipient requires a narrowly worded resolution approving the particular transaction. Verify the required format and legalization chain with the recipient and relevant official authorities before filing.