Notarial Services · Corporate documents · SKU NTR-SECRETARY-CERT
Notarised secretary or incumbency certificate
A certificate in which an authorised officer confirms the current directors, shareholders, signing authority and standing of the company as at the date of issue. Overseas banks rely on it instead of reading the Thai-language company affidavit. We format it the way international financial institutions expect and annex certified copies of the DBD affidavit and shareholder list so KYC reviewers can trace every statement back to a source document.
- Indicative fee
- Quote on request
- Turnaround
- Confirmed after document review
- Deliverables
- ใบรับรองสองภาษาพร้อมคำรับรองลายมือชื่อ · ชุดเอกสารแนบที่รับรองสำเนาถูกต้อง
- Typical use
- เปิดบัญชีธนาคารต่างประเทศ, ธุรกรรม M&A, การตรวจ KYC ของสถาบันการเงิน
No online cart — every engagement starts with a document review and a written fee confirmation.
Authorities that accept this certificate
- ธนาคารต่างประเทศ
- คู่ค้า M&A
- ผู้ตรวจสอบ KYC/AML ต่างประเทศ
Acceptance depends on each receiving authority's own rules and can change; confirm the requirement with them before proceeding.
Legal basis
ข้อบังคับสภาทนายความว่าด้วยการขึ้นทะเบียนทนายความผู้ทำคำรับรองลายมือชื่อและเอกสาร (Notarial Services Attorney) พ.ศ. 2551 และที่แก้ไขเพิ่มเติม
A Notarial Services Attorney certificate attests that the signatory appeared in person and signed on the stated date and place. It does not certify that the content of the document is true or complete.
What to prepare for this document
- Current company affidavit and shareholder list (Bor Or Jor 5)
- Current directors and their titles
- The bank's own secretary/incumbency form
- Specimen signatures of directors
Common reasons for rework
- Director details that differ from the affidavit
- A form that assumes a company secretary when the Thai company has none
- KYC documents dated far apart
How it works
- Send scans and tell us the destination country and receiving authority via LINE @NYC168 or contact@nyclegal.co.th
- Our attorneys review the draft and confirm the fee and timeline in writing
- Sign before the attorney at our office or at your location
- Receive the original with seal and registration number, plus a PDF scan
- Where needed we continue to consular legalisation and the destination embassy
Frequently asked questions
Our Thai company has no company secretary. Who signs?
Usually an authorised director signs as the certifying officer. Tell the bank and adjust the form wording to match the Thai company structure.
How does an incumbency certificate differ from the DBD affidavit?
The affidavit is issued by the DBD; an incumbency certificate is the company's own statement signed before the attorney. Many banks ask for both.
Will the foreign bank open the account?
We cannot guarantee a bank's decision. A consistent pack reduces follow-up requests, but the bank decides.
When is notarised secretary or incumbency certificate used and what do I receive?
A certificate in which an authorised officer confirms the current directors, shareholders, signing authority and standing of the company as at the date of issue. You receive: ใบรับรองสองภาษาพร้อมคำรับรองลายมือชื่อ · ชุดเอกสารแนบที่รับรองสำเนาถูกต้อง
What do fees and timing depend on for notarised secretary or incumbency certificate?
Both are quoted after document review and depend on the number of documents, signers, language and any onward legalisation. Department of Consular Affairs and embassy queues are not included.
Related notarial services
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Knowledge bases behind every service
3,307 answered questions written by our lawyers and translators, grouped by service. Free to read, no sign-up.
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Official sources — legalization, apostille, notary
The information on this page follows the official sources below. Always check the latest version before you file.
- Department of Consular Affairs — document legalisation— Ministry of Foreign Affairs
- Legalization e-Service appointment system— Department of Consular Affairs
- HCCH — Apostille Convention (5 October 1961) full text & status table— Hague Conference on Private International Law
- Lawyers Council of Thailand — Notarial Services Attorneys— Lawyers Council of Thailand
- Department of Provincial Administration — civil & family registration— Department of Provincial Administration
- Royal Thai Government Gazette— Royal Thai Government Gazette
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Contact us by phone, LINE or email for a free initial enquiry and a quote after document review. Timing depends on the work and relevant authorities.
General information before proceeding: Confirm current requirements with the receiving authority before using your documents. This page is not a legal opinion for your individual case — meet the team · editorial policy
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Talk to us first: 083-2494999 · LINE @NYC168 · contact@nyclegal.co.th
Frequently asked questions
- Does Thailand have notaries public?
- Thailand uses Notarial Services Attorneys registered with the Lawyers Council of Thailand for notarial acts within their permitted scope. Acceptance abroad depends on the recipient. Ask which certifier, wording and any additional authentication it requires; notarial certification is not the same as an Apostille.
- What documents can a Notarial Services Attorney certify?
- Commonly certified items include signatures on powers of attorney, affidavits and statutory declarations, certified true copies of passports and corporate documents, company resolutions and share transfer forms, sponsorship and consent letters, and the identity of a signatory for foreign banks, universities and courts. The attorney certifies the signing act or copy fidelity — not the truth of the content.
- Do I have to sign in person?
- Yes. The attorney must see the signatory in person together with the original passport or Thai ID before certifying a signature, which is the core safeguard of the service. Remote or scanned signatures cannot be certified. Mobile appointments at your office, condominium lobby or a nearby café are available if you cannot come to ours.
- How much does notarial certification cost and how fast is it?
- Attorney notarial certification starts at the current official rate per document, with the final price depending on the number of documents, signatories and whether the appointment is mobile or out of hours. The certification itself is completed during the appointment; only the subsequent MFA and embassy steps add working days.
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