Notary Public — Corporate Documents

Questions in this cluster (54)

1. Q603. Notary Public เอกสารการจดทะเบียนบริษัท มีขั้นตอนอย่างไร?

   เอกสารบริษัทไทยที่จะใช้ในต่างประเทศ เช่น หนังสือรับรองบริษัท หนังสือบริคณห์สนธิ ควรขอฉบับรับรองจากกรมพัฒนาธุรกิจการค้าก่อน จากนั้นแปล รับรองที่กรมการกงสุล และสถานทูต ทนาย Notary ใช้เมื่อต้องรับรองลายมือชื่อกรรมการหรือรับรองสำเนา ให้ถามผู้รับว่าต้องการขั้นใดบ้าง

2. Q604. รับรอง Notary Public งบการเงินบริษัท ต้องให้กรรมการเซ็นด้วยไหม?

   ถ้าผู้รับต้องการรับรองลายมือชื่อในงบการเงิน กรรมการผู้มีอำนาจต้องมาเซ็นต่อหน้าทนาย ถ้าต้องการแค่สำเนาถูกต้อง ทนายรับรองสำเนาจากต้นฉบับที่ผู้สอบบัญชีลงนามได้ งบที่ยื่นกรมพัฒนาธุรกิจการค้าแล้วอาจขอสำเนารับรองจากกรมได้ด้วย

3. Q605. ขอ Notary Public รายงานการประชุมบริษัท ต้องใช้ตัวจริงไหม?

   ต้องเห็นต้นฉบับ ถ้าจะรับรองสำเนาถูกต้อง ถ้าผู้รับต้องการรับรองลายมือชื่อในรายงานการประชุม ประธานหรือกรรมการที่ลงนามต้องมาต่อหน้าทนาย พร้อมหนังสือรับรองบริษัทเพื่อตรวจอำนาจ รายงานการประชุมเป็นเอกสารภายใน หน่วยงานต่างประเทศบางแห่งจึงต้องการรับรองลายมือชื่อมากกว่าสำเนา

4. Q622. ทนายรับรองลายมือชื่อ กรรมการบริษัทต่างชาติ มีขั้นตอนอย่างไร?

   กรรมการต่างชาติมาเซ็นต่อหน้าทนายพร้อมพาสปอร์ตตัวจริง และนำเอกสารที่แสดงว่าเป็นกรรมการผู้มีอำนาจ เช่น หนังสือรับรองบริษัท ถ้าเป็นบริษัทต่างประเทศ ทนายอาจขอเอกสารจดทะเบียนจากประเทศนั้นพร้อมคำแปล บางประเทศต้องการให้ลงนามที่สถานทูตของตน

5. Q627. Notary Public เอกสาร BOI มีขั้นตอนการทำอย่างไร?

   เอกสาร BOI ส่วนใหญ่ยื่นผ่านระบบของสำนักงานคณะกรรมการส่งเสริมการลงทุน และไม่ต้อง notarize เอกสารที่มักต้องรับรองคือเอกสารที่ออกในต่างประเทศ เช่น หนังสือรับรองบริษัทแม่ หรือวุฒิการศึกษาของผู้เชี่ยวชาญต่างชาติ ซึ่งต้องรับรองในประเทศที่ออกและสถานทูตไทย ตรวจข้อกำหนดล่าสุดที่ boi.go.th

6. Q630. ทนาย Notary Public รับรองสำเนาโฉนดที่ดินเพื่อทำธุรกรรมได้ไหม?

   ทนายรับรองสำเนาโฉนดจากตัวจริงได้ แต่สำนักงานที่ดินและธนาคารมักต้องการสำเนาที่สำนักงานที่ดินรับรองเอง หรือต้องการเห็นโฉนดตัวจริง สำเนาที่ทนายรับรองจึงเหมาะกับการใช้ในต่างประเทศมากกว่า ควรถามผู้รับก่อน

7. Q645. การรับรองเอกสารกระทรวงพาณิชย์โดย Notary Public ทำอย่างไร?

   เอกสารที่ออกโดยกระทรวงพาณิชย์หรือกรมพัฒนาธุรกิจการค้า ควรขอฉบับรับรองจากหน่วยงานนั้นก่อน จากนั้นยื่นกรมการกงสุลได้เลยในหลายกรณี ทนาย Notary ใช้เมื่อต้องรับรองลายมือชื่อกรรมการในเอกสารที่บริษัทจัดทำเอง

8. Q646. Notary Public สำหรับเอกสารยื่นกรมพัฒนาธุรกิจการค้า (DBD)

   การยื่นจดทะเบียนกับกรมพัฒนาธุรกิจการค้าในไทยส่วนใหญ่ไม่ต้องใช้ทนาย Notary แต่ถ้ามีเอกสารจากต่างประเทศ เช่น หนังสือมอบอำนาจที่ผู้ถือหุ้นต่างชาติลงนามในต่างประเทศ เอกสารนั้นต้องรับรองตามวิธีที่กรมกำหนด ตรวจที่ dbd.go.th

9. Q653. How to notarize company registration documents in Thailand?

   Get certified copies from the Department of Business Development first, then translate, certify at the MFA and legalize at the destination embassy. A notarial attorney is used when a director's signature or a copy needs certifying. Ask the recipient which steps it needs.

10. Q654. Can a Thai Notary Public notarize corporate financial statements?

    Yes, by certifying a copy of the auditor-signed statements or the signatures of authorized directors who sign in person. Filed statements can also be obtained as certified copies from the DBD.

11. Q655. How to get company meeting minutes notarized in Thailand?

    For a true copy, the attorney needs the original minutes. If the recipient wants signatures notarized, the chair or signing directors attend with a company affidavit so their authority can be checked.

12. Q672. How can a foreign company director notarize their signature in Thailand?

    The foreign director signs in front of the attorney with an original passport and evidence of authority, such as a Thai company affidavit or, for a foreign company, its registration documents with translation. Some countries require signing at their embassy.

13. Q677. Can a Thai lawyer notarize Board of Investment (BOI) documents?

    Most BOI filings go through the BOI's own system without notarization. Documents issued abroad, such as parent-company certificates or foreign experts' degrees, usually need legalization in the issuing country and at a Thai embassy. Check boi.go.th.

14. Q695. How to notarize Thai Ministry of Commerce (DBD) documents?

    Obtain certified copies from the DBD first; these can often go straight to the MFA. A notarial attorney is needed when directors' signatures on company-prepared documents must be certified.

15. Q696. Can a Thai Notary certify a list of shareholders (BOJ.5)?

    Yes. The attorney can certify a copy of the shareholder list (Bor Or Jor 5) against a DBD-certified copy, or certify a director's signature on a company-issued version. Recipients abroad often prefer the DBD-certified copy itself.

16. Q809. What is a certificate of incumbency and can you certify one?

    It is a statement identifying a company's current directors and signatories. In Thailand the equivalent evidence is the company affidavit issued by the Department of Business Development, which we certify and pair with a director's attested signature. Our Notarial Services Attorneys review the draft before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

17. Q829. Can you notarise a company board resolution?

    Yes, with the company affidavit from the Department of Business Development, the company seal where used, and the authorised director attending in person with identification. Our Notarial Services Attorneys review the draft before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

18. Q921. When does a Thai board resolution need notarisation?

    Whenever the resolution will be relied on outside Thailand — opening an overseas bank account, incorporating a subsidiary, or filing with a foreign registry. The authorised director signs or certifies the resolution before a Notarial Services Attorney, after which the file usually passes to the Department of Consular Affairs and then the destination embassy. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

19. Q922. Can the attorney confirm that a resolution was validly passed?

    No. The attorney certifies that the person who appeared signed in their presence, or that a copy matches the original produced. Whether notice, quorum and majority requirements were met is a question of Thai company law and the company's articles, which should be reviewed separately before the meeting. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

20. Q923. What is a bor-or-jor 5 and why do foreign banks ask for it?

    It is the shareholder list filed with the Department of Business Development, showing who holds how many shares. Foreign banks and registries use it to trace beneficial ownership under KYC and AML rules, and normally want the most recent filing with a certified English translation. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

21. Q924. How recent must a company affidavit be?

    Thai law sets no expiry, but the receiving party does. Banks and registries commonly require issuance within 30 to 90 days. Confirm that window before ordering, because consular and embassy processing can consume several weeks of it. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

22. Q925. Does a corporate power of attorney need the company seal?

    It depends on the affidavit. Where the affidavit states that the authorised directors sign together with the company seal, the seal is mandatory. Where it names signatures only, no seal is required. We compare the affidavit wording against the executed document before certifying. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

23. Q926. A director lives abroad and cannot travel. What are the options?

    That director signs before a notary in their own country and follows that country's authentication route — apostille where the state is a party, or Thai embassy legalisation otherwise. A Thai attorney can never witness a signature made outside their presence. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

24. Q927. What is a secretary certificate used for?

    It is a single instrument in which the company secretary or a director confirms that attached documents — resolutions, articles, an authorised-signatory list — are true and still in force. Banks prefer it to a bundle of raw filings, and usually want it signed before a notarial attorney. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

25. Q928. What documents are needed to incorporate a subsidiary in Singapore?

    Typically the current DBD affidavit, the shareholder list, the memorandum, the articles, a board resolution approving the investment, and a power of attorney for the local incorporator. All are translated into English, notarised, and passed through the Department of Consular Affairs; whether embassy legalisation is also needed should be confirmed with the local corporate service provider. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

26. Q929. How deep must a beneficial ownership declaration go?

    Most banks trace to natural persons holding 25 percent or more, directly or indirectly, following the FATF standard many jurisdictions have adopted. Multi-layer structures should be accompanied by an ownership chart signed by a director before the attorney. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

27. Q930. Must a cross-border commercial contract be notarised?

    Not for validity. Counterparties nonetheless often require signature witnessing to fix the identity and authority of the signer, particularly where the contract may later be produced in foreign arbitration or litigation. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

28. Q931. How is a trademark power of attorney handled?

    The foreign agent supplies its own form. An authorised director signs it before the attorney, with a translated company affidavit attached. Several jurisdictions, China and India among them, additionally require consular and embassy certification, so allow two to three weeks. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

29. Q932. A newly registered company has no shareholder list yet. What replaces it?

    The incorporation filing and the shareholder list submitted at registration, together with the affidavit naming the directors and their signing authority. All are certified as true copies at a single appointment. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

30. Q933. Do partnerships use the same document set as limited companies?

    No. A registered partnership files its own forms and its affidavit names a managing partner rather than a board. The instrument used in place of a shareholders' resolution is a written consent of the partners. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

31. Q934. Can an electronic DBD affidavit be certified as a true copy?

    The electronic affidavit carries the registrar's digital signature and is valid under Thai law. For files that must pass consular and embassy stages we still recommend the paper original, because some receiving offices remain unfamiliar with the electronic format. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

32. Q937. Our director already signed before the appointment. Is that acceptable?

    No. Signing in the attorney's presence is the substance of the act. The document is either re-executed at the appointment or the director signs a fresh confirmation on the same page while the attorney observes. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

33. Q939. Which corporate documents are rejected most often?

    Affidavits issued outside the recipient's freshness window, director signatures that differ from the specimen on file, a missing seal where the affidavit requires one, and translations where the English company name does not match the registered English name. We check all four as standard. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

34. Q942. What does a foreign bank need to open an account for a Thai company?

    Typically certified copies of the affidavit, shareholder list, articles, and the passports and address proofs of directors and principal shareholders, plus a board resolution approving the account and naming authorised signatories. All are notarised and translated into English. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

35. Q943. Can a copy already certified by a director be notarised?

    No. The attorney must compare against the original or a registrar-issued instrument. A director-certified copy is treated as an ordinary copy at this stage, so please bring the original to the appointment. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

36. Q944. The originals are held by our auditor upcountry. What can be done?

    The safest route is to order a fresh registrar-issued affidavit from DBD, which is available nationwide and online, so nothing has to be moved. Alternatively an attorney can travel to the place of storage and compare the originals there. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

37. Q945. Do documents filed with the Board of Investment need notarisation?

    Thai-issued documents filed with the BOI generally do not. The notarisation burden sits on the foreign side: shareholder or parent-company documents issued abroad must be authenticated in their country of origin before being used in Thailand. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

38. Q946. What is required to register a branch of a foreign company in Thailand?

    The parent's certificate of incorporation, memorandum and the resolution approving the branch must be authenticated in the home country and legalised by the Thai embassy there, then translated into Thai with a certified translation before filing with the Department of Business Development. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

39. Q949. There is no Thai 'good standing certificate'. What is the equivalent?

    The DBD company affidavit, which states that the company remains registered and has not been dissolved. We provide a written explanation of the equivalence so the receiving party does not treat the difference as a missing document. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

40. Q951. Can a Thai subsidiary sign on behalf of its foreign parent?

    Only under a written power of attorney from the parent that has itself been authenticated in the parent's jurisdiction. Without it, the Thai signatory cannot bind the parent, and the receiving registry will detect the gap from the corporate records. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

41. Q952. What should we watch for in an M&A document set?

    Date consistency. The approving resolution must be dated on or before the signing date, and every affidavit must fall inside the freshness window agreed in the deal documents. A surprising number of closings slip because the bundle's dates do not follow the sequence of events. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

42. Q955. The recipient wants specific certificate wording. Can you use it?

    Yes, provided the wording stays within what a Thai attorney can truthfully certify — attendance, signature, authority as shown in the affidavit. Requests to certify the truth of contents, or to certify corporate status in place of the registrar, cannot be accommodated, and we say so in writing with an alternative. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

43. Q956. Why do you always take a copy of the director's identification?

    The act must be recorded in the attorney's register together with the method of identification, and receiving authorities frequently compare the signature with the identity document. Foreign directors present an unexpired passport instead of a Thai identity card. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

44. Q962. Can a foreign company with no Thai office use the service?

    Yes, provided a signatory travels to Thailand or an attorney-in-fact in Thailand holds a power of attorney authenticated in the home jurisdiction. Coordination is handled entirely by email where preferred. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

45. Q964. Are there formatting requirements for documents to be notarised?

    No prescribed paper, but print single-sided, leave margins for the seal and register number, and avoid bindings that allow pages to be removed. Consular and embassy officers pay close attention to the physical continuity of a bundle. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

46. Q965. Does every page of a multi-page document get certified?

    The set is bound and sealed across the page joins with an initial on each page to show it is one continuous instrument, while the substantive certificate appears on the final or an annexed page. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

47. Q966. Do Thai banks require notarised corporate documents?

    Generally not, since they verify the DBD affidavit and identity documents directly. Notarisation becomes necessary when documents leave the country or when a foreign counterparty stipulates it in the contract. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

48. Q970. Can a lease agreement be certified for a foreign bank?

    Yes, as a true copy compared against the original. Banks use it as proof of the place of business under KYC rules. Thai-language leases should be translated into English with the translator's declaration witnessed at the same appointment. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

49. Q977. Are written resolutions accepted instead of a meeting?

    Thai limited companies remain meeting-based, though many companies' articles permit written directors' resolutions. When such a resolution goes abroad, attach the enabling article so the recipient can verify it against the company's internal rules. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

50. Q978. Must a foreign shareholder attend to sign a resolution?

    Anyone whose signature is certified must attend. The usual alternative is a proxy authenticated in the shareholder's own country, allowing a representative in Thailand to attend, vote and sign the instrument that is then certified here. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

51. Q979. Do you review drafts before the appointment?

    Yes, as a standard step. We compare the draft against the DBD affidavit, the articles and the recipient's written requirements, then return a checklist before the appointment. Most problems are cheaper and faster to fix on paper. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

52. Q980. Are copies of our corporate bundle retained?

    Each act is entered in the register required by the Lawyers Council, and working copies are retained for the period agreed with the client under the Personal Data Protection Act B.E. 2562. The register number is what allows later verification. Our Notarial Services Attorneys review corporate drafts before the signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

53. Q1112. Can a company representative sign financial documents for staff?

    Only a person with signing authority shown in the company certificate may bind the company, and they must attend with the company certificate and their identification. An HR officer without delegated authority cannot substitute. Our Notarial Services Attorneys review the draft and the document list before your signing appointment. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

54. Q1254. Why should a cross-border contract state its governing law?

    Because witnessing a signature says nothing about which law governs the agreement. Without a clause, disputes about jurisdiction and interpretation follow. We recommend stating governing law, dispute resolution and the controlling language before the signing appointment. Our Notarial Services Attorneys map the full certification chain before any filing starts. Call +66-83-249-4999 · LINE @NYC168 · contact@nyclegal.co.th

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